Everything, in one system
One login for the day, the money, the people, and the med spa.
Most studios run four or five tools that don't talk to each other, plus a separate payroll service and a separate med spa chart. VesnaGlow is the one system that does all of it, with one login and one bill. Hair, nails, lashes, waxing, skincare, makeup, massage, body treatments and injectables, one system for all of it.
What VesnaGlow covers
The day
Booking that understands rooms, equipment and turnover time, not just a person and a slot.
- Online booking with deposits and card on file
- A ready made starter menu for your business type, bookable on day one
- Double booking blocked at the database itself, race proof
- Room and resource logic for facials, lasers and chairs
- TightBook™, gapless booking that fills the dead spots in your day
- Mini visits: one booking across nails, skin and brows, each service with its own specialist
- No show risk scoring with smart deposits
- Group and party bookings
- Recurring appointment series
- Waitlist with automatic rebooking on a cancellation
- Reminders to confirm, a day out and two hours out
Checkout and money
One ledger for every sale, with commission calculated as you go instead of rebuilt on Sunday night.
- Point of sale for services and retail, with tips
- Split payments across cards, cash, gift cards and credit
- Tap to Pay and in person terminals
- Cash drawer counts with over and short tracking
- Memberships that retry a failed card on their own
- Prepaid packages that restore sessions on a refund
- Loyalty points and punch cards
- Gift cards and store credit
- Buy now, pay later for big ticket treatments
- Retail inventory with purchase orders and reorder points
- Refunds that reconcile, never a lost sale
Payroll and the people
Payroll built in, because staffing is the constraint in this business. No second tool to reconcile against.
- Pay runs from gross to net, no Gusto
- Commission by service and tier that nets out refunds
- Tips flow straight through to payroll
- Overtime calculated from clocked hours
- PTO accrual and time off requests
- Benefits and 401k deductions on the stub
- W2 and 1099 output, with filing through our partner
- Time clock, timesheets and shift scheduling
- A staff portal for pay stubs and their day
- Roles and permissions down to a single location
- Hiring built in, from job post to first shift
Med spa and clinical
Built for injectables and lasers, not bolted on. The compliance an aesthetics practice actually needs.
- Clinical charting and SOAP notes, encrypted at rest
- An ambient AI scribe that turns the consult into a note
- Injectable tracking with lot numbers and recall
- Good Faith Exam workflow that gates injectables and laser
- Digital consent and intake forms
- Before and after photos, encrypted
- HIPAA grade encryption for every chart and photo
- BIPA biometric consent, retention and automatic purge
Marketing and clients
Reach the right client at the right time, with a front desk that answers even when you can't.
- An AI receptionist that answers by chat, text and phone
- Email and text campaigns, consent gated
- Lifecycle automations, welcome to win back to birthday
- Churn risk flags so you reach clients before they drift
- A review funnel: happy clients to Google, unhappy ones to you
- AI written marketing copy and social captions
- A two way message inbox
- Loyalty and referral rewards
- Rich client records, history, notes and photos
See the whole business
The numbers that tell you what to do next, not just what already happened.
- Revenue, sales and retention reporting
- Utilization heatmaps, booked minutes against scheduled
- Client retention cohorts
- Demand forecasting that finds the quiet windows
- A revenue opportunity radar, ranked in dollars
- Anonymized benchmarks against similar salons
- Commission reconciliation that ties out to payroll
- CSV exports for anything you need elsewhere
- Export your complete book anytime, your data is never locked in
Platform and admin
The unglamorous parts, done properly, so the whole thing holds up as you grow.
- Multi location rollup on one HQ dashboard
- Per location timezones
- Real time updates across every device
- QuickBooks and Xero sync with balanced journals
- A public API, webhooks and API keys
- GDPR and CCPA data export and account close
Every service, understood
It knows a fill from a facial.
A manicure needs a chair and a lamp. A facial needs a room and turnaround time. An injectable needs a good faith exam on file. VesnaGlow books each one for what it actually is, so your day runs clean.